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The secretary of the Senate is an officer of the
United States Senate The United States Senate is the upper chamber of the United States Congress, with the House of Representatives being the lower chamber. Together they compose the national bicameral legislature of the United States. The composition and power ...
. The secretary supervises an extensive array of offices and services to expedite the day-to-day operations of that body. The office is somewhat analogous to that of the
clerk of the United States House of Representatives The Clerk of the United States House of Representatives is an officer of the United States House of Representatives, whose primary duty is to act as the chief record-keeper for the House. Along with the other House officers, the Clerk is elec ...
. The first secretary was chosen on April 8, 1789, two days after the Senate achieved its first
quorum A quorum is the minimum number of members of a deliberative assembly (a body that uses parliamentary procedure, such as a legislature) necessary to conduct the business of that group. According to ''Robert's Rules of Order Newly Revised'', the ...
for business at the beginning of the
1st United States Congress The 1st United States Congress, comprising the United States Senate and the United States House of Representatives, met from March 4, 1789, to March 4, 1791, during the first two years of George Washington's presidency, first at Federal Hall in ...
. From the start, the secretary was responsible for keeping the
minutes Minutes, also known as minutes of meeting (abbreviation MoM), protocols or, informally, notes, are the instant written record of a meeting or hearing. They typically describe the events of the meeting and may include a list of attendees, a statem ...
and records of the Senate, including the records of senators' election, and for receiving and transmitting official messages to and from the
president President most commonly refers to: *President (corporate title) *President (education), a leader of a college or university *President (government title) President may also refer to: Automobiles * Nissan President, a 1966–2010 Japanese ful ...
and the
House of Representatives House of Representatives is the name of legislative bodies in many countries and sub-national entitles. In many countries, the House of Representatives is the lower house of a bicameral legislature, with the corresponding upper house often ca ...
, as well as for purchasing supplies. As the Senate grew to become a major national institution, numerous other duties were assigned to the secretary, whose jurisdiction now encompasses clerks,
curator A curator (from la, cura, meaning "to take care") is a manager or overseer. When working with cultural organizations, a curator is typically a "collections curator" or an "exhibitions curator", and has multifaceted tasks dependent on the parti ...
s, and computers; disbursement of
payroll A payroll is the list of employees of some company that is entitled to receive payments as well as other work benefits and the amounts that each should receive. Along with the amounts that each employee should receive for time worked or tasks pe ...
s; acquisition of stationery supplies; education of the Senate pages; and the maintenance of
public record Public records are documents or pieces of information that are not considered confidential and generally pertain to the conduct of government. For example, in California, when a couple fills out a marriage license application, they have the opti ...
s. Today, the secretary coordinates two of the largest technology initiatives in Senate history, both designed to bring state-of-the-art efficiency to management of legislative and financial information. The secretary's responsibilities include both legislative and administrative functions. By agreement of the two parties, the
majority leader In U.S. politics (as well as in some other countries utilizing the presidential system), the majority floor leader is a partisan position in a legislative body.
selects the secretary of the senate, and the election is merely ceremonial. The current secretary (for the
117th United States Congress The 117th United States Congress is the current meeting of the legislative branch of the United States federal government, composed of the United States Senate and the United States House of Representatives. It convened in Washington, D.C., on ...
) is Sonceria "Ann" Berry.


Legislative functions

The secretary regularly accompanies the chaplain into the Senate chamber for the opening of the day's session and a seat beside the presiding officer is reserved for the secretary. The secretary examines and signs by every act that has been passed by the Senate. In certain parliamentary circumstances, the secretary may also preside over the Senate. The most recent occurrence was on 28 June 2010, after Senator
Robert Byrd Robert Carlyle Byrd (born Cornelius Calvin Sale Jr.; November 20, 1917 – June 28, 2010) was an American politician and musician who served as a United States senator from West Virginia for over 51 years, from 1959 until his death in 2010. A ...
of
West Virginia West Virginia is a state in the Appalachian, Mid-Atlantic and Southeastern regions of the United States.The Census Bureau and the Association of American Geographers classify West Virginia as part of the Southern United States while the ...
, who had been serving as
President Pro Tempore A president pro tempore or speaker pro tempore is a constitutionally recognized officer of a legislative body who presides over the chamber in the absence of the normal presiding officer. The phrase ''pro tempore'' is Latin "for the time being". ...
died, and Vice President Joseph Biden was absent. On that occasion, Secretary of the Senate Nancy Erickson took the chair briefly until the Senate adopted a resolution to elect Senator
Daniel Inouye Daniel Ken Inouye ( ; September 7, 1924 – December 17, 2012) was an American lawyer and politician who served as a United States senator from Hawaii from 1963 until his death in 2012. Beginning in 1959, he was the first U.S. representative f ...
of
Hawaii Hawaii ( ; haw, Hawaii or ) is a U.S. state, state in the Western United States, Western United States, located in the Pacific Ocean about from the U.S. mainland. It is the only U.S. state outside North America, the only state that is ...
as the new president pro tempore.156 Cong. Rec
S5465 (daily ed. June 28, 2010)
The first secretary took the minutes of Senate proceedings, a function continued today by the journal clerk. After the ''
Congressional Record The ''Congressional Record'' is the official record of the proceedings and debates of the United States Congress, published by the United States Government Publishing Office and issued when Congress is in session. The Congressional Record Inde ...
'' evolved into an official publication, the secretary came to supervise the Senate's reporters of debates and preparation of the
Daily Digest Daily or The Daily may refer to: Journalism * Daily newspaper, newspaper issued on five to seven day of most weeks * ''The Daily'' (podcast), a podcast by ''The New York Times'' * ''The Daily'' (News Corporation), a defunct US-based iPad new ...
. Among other Senate floor staff who report to the secretary are the parliamentarian, bill clerk, and legislative clerk.


Administrative functions

The first secretary purchased the
quill pen A quill is a writing tool made from a moulted flight feather (preferably a primary wing-feather) of a large bird. Quills were used for writing with ink before the invention of the dip pen, the metal- nibbed pen, the fountain pen, and, eventuall ...
s, ink, and parchment needed by eighteenth-century senators. Modern secretaries of the Senate have responsibility for the
Senate Stationery Room A senate is a deliberative assembly, often the upper house or chamber of a bicameral legislature. The name comes from the ancient Roman Senate (Latin: ''Senatus''), so-called as an assembly of the senior (Latin: ''senex'' meaning "the el ...
, a multimillion-dollar retail operation that keeps senators' offices supplied. From the beginning, the secretary served as the Senate's disbursing officer, paying senators their original salary of six dollars a day plus travel expenses. As the Senate grew, a separate financial clerk was appointed under the secretary's jurisdiction. In recognition of the immediate and historical significance of Senate bills, resolutions, hearings, and reports, the secretary oversees the
Office of Printing and Document Services An office is a space where an organization's employees perform administrative work in order to support and realize objects and goals of the organization. The word "office" may also denote a position within an organization with specific du ...
, the
Office of Senate Security An office is a space where an organization's employees perform administrative work in order to support and realize objects and goals of the organization. The word "office" may also denote a position within an organization with specific du ...
(which maintains classified documents), the
United States Senate Library The United States Senate Library is the library of the United States Senate. The United States Senate Librarian manages the Senate Library, which is under the supervision of the Office of the Secretary of the United States Senate. Leona I. Faust ...
, the Office of Senate Curator, and the Senate Historical Office. The secretary also maintains the Office of Interparliamentary Services to provide support for those interparliamentary conferences in which the Senate participates and to assist senators in international travel. Also under the secretary's direction, the Office of Public Records collects and makes publicly available documents relating to campaign finance, financial ethics, foreign travel, and lobbying. In 1789 the secretary was authorized to hire "one principal clerk." This principal clerk, or chief clerk, for many years served primarily as a reading clerk on the Senate floor. But during the 1960s, in response to the secretary's growing administrative duties, the position evolved into that of assistant secretary of the Senate, who oversees the administration of the Secretary's Office, including computers and the secretary's web site. The assistant secretary also performs the functions of the secretary in his or her absence. During the 1960s, under the leadership of Francis R. Valeo, staff positions under the secretary of the Senate were redefined from patronage to professional status, a trend continued by Valeo's successors.


Some notable secretaries

A position of great trust and responsibility, the Senate secretaryship has been held by a long line of distinguished individuals.
Samuel Allyne Otis Samuel Allyne Otis (November 24, 1740 – April 22, 1814) was the first Secretary of the United States Senate, serving for its first 25 years. He also served in the Massachusetts House of Representatives and was a delegate to the Confederation C ...
, the first secretary of the Senate, had previously been speaker of the Massachusetts legislature and a member of the Continental Congress. Otis held the post of secretary for twenty-five years, never missing a day that the Senate was in session. General Anson McCook of New York, a former House member and one of the " Fighting McCooks" of the
Civil War A civil war or intrastate war is a war between organized groups within the same state (or country). The aim of one side may be to take control of the country or a region, to achieve independence for a region, or to change government policie ...
, served as secretary, as well as a former Confederate general and Congressman, William R. Cox of North Carolina. In addition, two former U.S. senators,
Charles Cutts Charles Cutts (January 31, 1769January 25, 1846) was an attorney and politician from New Hampshire. Among the offices in which he served were Speaker of the New Hampshire House of Representatives, United States Senator and Secretary of the Unite ...
of New Hampshire and Walter Lowrie of Pennsylvania, have later served as secretary. Other former House members who have held the post include Charles G. Bennett (NY). During the Ninety-ninth Congress (1985–1987), Jo-Anne Coe became the first woman to serve as secretary. It has not been unusual for secretaries of the Senate to have devoted their entire careers to the Senate. Several began as pages, including Edwin Halsey, who served throughout the dramatic New Deal years; Leslie Biffle, a close confidant of President
Harry S. Truman Harry S. Truman (May 8, 1884December 26, 1972) was the 33rd president of the United States, serving from 1945 to 1953. A leader of the Democratic Party, he previously served as the 34th vice president from January to April 1945 under Franklin ...
; Carl Loeffler and J. Mark Trice, secretaries during the Eightieth and Eighty-third congresses; and Walter J. Stewart, secretary from 1987 to 1994.


Secretaries of the Senate


References


External links


Secretary of the Senate
officers of the U.S. Senate {{USCongress