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Records management taxonomy is the representation of data, upon which the classification of unstructured content is based, within an organization. It may manifest itself as
metadata Metadata is " data that provides information about other data", but not the content of the data, such as the text of a message or the image itself. There are many distinct types of metadata, including: * Descriptive metadata – the descriptive ...
in structured database fields or in folder structures represented to end users from a
user interface In the industrial design field of human–computer interaction, a user interface (UI) is the space where interactions between humans and machines occur. The goal of this interaction is to allow effective operation and control of the machine fr ...
within a system. It is created to facilitate the correct
records management Records management, also known as records and information management, is an organizational function devoted to the management of information in an organization throughout its life cycle, from the time of creation or receipt to its eventual dispos ...
policies within the organization, fulfilment of
regulatory compliance In general, compliance means conforming to a rule, such as a specification, policy, standard or law. Compliance has traditionally been explained by reference to the deterrence theory, according to which punishing a behavior will decrease the viol ...
, integration to operational and
knowledge management Knowledge management (KM) is the collection of methods relating to creating, sharing, using and managing the knowledge and information of an organization. It refers to a multidisciplinary approach to achieve organisational objectives by making ...
systems and the search for information within the organization. It can be applied to physical and or electronic records. Disciplines and or professions may create template taxonomies which are commonly used such as for Engineering and or Pharmaceutical Research. However, most organizations and or business functions within an organization may define taxonomies based on organizational requirements.


References

{{DEFAULTSORT:Records Management Taxonomy Information management Knowledge management Records management Taxonomy